Privacy notice

Who are we?

Middle East Cloud and Digital Transformation Company Limited (“CNTXT”, “we”, “our”, “us”), is a company established in the Kingdom of Saudi Arabia (the “Kingdom”) and registered in the city of Riyadh under commercial registration no 1010796728.

CNTXT follows strict guidelines to protect personal data and ensures compliance with applicable personal data protection laws and regulations.

The privacy and protection of your personal data is important to us and maintaining your trust is a priority. This Privacy Notice informs about how we collect and process any information about you (“Personal Data”) by CNTXT. If anything is unclear, please get in touch and we’d be happy to discuss further with you.

What Personal data do we collect and what we use it for?

We might collect and process Personal Data about you when using our website, if you contact us or we contact you, from attending any events (virtually or in-person), or where we otherwise interact with each other.

The types of Personal Data we may collect and/or process about you might include:

  1. Context: You request more information from our website

    Category of Personal Data: Contact information, including your name, email address, contact telephone number, the company you work with and your job role.

    Purpose / Usage of your Personal Data: We will use this information to contact you and we will keep this within our contact database so that we have your information on file to follow up and otherwise keep in touch.

    Lawful Reason and timing when the data is collected: This is collected with your permission (i.e. consent), and this is collected at the point you ask for more information, providing us with your personal data.

  2. Context: You apply for a job with us

    Category of Personal Data: Your contact information, including your name, email address, contact telephone number, together with your current and past employment history (including your CV) your education history and any professional certifications and accreditations.

    Purpose / Usage of your Personal Data: We will use this information for the purpose of reviewing your application and contacting you as a job candidate.

    Lawful Reason and timing when the data is collected: This is collected with your permission (i.e. consent), and this is collected at the point you ask for more information, providing us with your personal data.

  3. Context: We wish to extend a job offer to you to join us

    Category of Personal Data:
    Background checks: We may use your Personal Data and your dependent family member(s) Personal Data to carry out reference checks and other background checks required by applicable laws. We may need information such as length of service, professional and other work-related licenses, memberships, permits and certifications held, conflict of interest information, date of birth, graduation date, degree and institution, name and contact information for your references, government issued IDs, national insurance number, social security number and criminal records and/or credit reports as allowed by applicable law.
    Visa Medical: Medical history, immunization records, X-rays, blood tests, and physical examination records.
    Work Permit / Visa Clearance Information as required by relevant authorities: As required by relevant authorities this may include: age, date of birth, marital status, nationality, copy of driving license, passport, birth and marriage certificates, evidence of marriage dissolution, evidence of your right to work in Saudi Arabia or any other country/region as required, and relevant national immigration status.
    Emergency Contact Details: Next of kin, emergency contact and death benefit nominee(s) information.
    Payroll Alignment, Compensation Packages and Relocation for Assignments: Salary history (e.g. copies of pay slips), pension and benefits information, gender and nationality.
    Employment Information and Work Experience: Hiring start date, changes or interruption from employment including protected return to work dates, full employment records (including relevant contract, terms and conditions, job titles, work history, working hours, promotion, training records and professional memberships). We may also require your compensation details.
    Education / Certification: Education (diplomas, certificates, licenses etc.), professional memberships, language skills, information about your career aspiration and mobility.
    School Records: School records of dependent family members.

    Purpose / Usage of your Personal Data:
    Visa Medical: Required for the purpose of carrying out medical checks as required by the government for visa processing.
    Work Permit / Visa Clearance Information as required by relevant authorities: For the purpose of applying for relevant country visas/ residence/ work permits.
    Emergency Contact Details: In the event of emergencies, contacting your emergency contact person(s).
    Payroll Alignment, Compensation Packages and Relocation for Assignments: This Personal Data may be relevant for purposes of determining offer and package for candidates proceeding to next steps of recruitment.
    Employment Information and Work Experience: Relevant for understanding (i) where you are in your career, (ii) determine suitability of you to the role in question, (iii) career planning, and (iv) determining suitability for possible other roles.
    Education / Certification: Relevant for determining suitability.
    School Records: Relevant for determining dependent family eligibility for schooling.

    Lawful Reason and timing when the data is collected:
    Background checks: This Personal Data is only requested if a contingent offer is made by us to you and always with your consent.
    Visa Medical: This Personal Data is only requested if a contingent offer is made by us to you and always with your consent; and as required by applicable laws in the country of anticipated employment.
    Work Permit / Visa Clearance Information as required by relevant authorities: This Personal Data is only requested if a contingent offer is made by us to you and always with your consent; and as required by applicable laws in the country of anticipated employment.
    Emergency Contact Details: This Personal Data is only requested if a contingent offer is made by us to you and always with your consent; or Legitimate interest.
    Payroll Alignment, Compensation Packages and Relocation for Assignments: This Personal Data is only requested if a contingent offer is made by us to you and always with your consent; or Legitimate interest.
    Employment Information and Work Experience: This Personal Data is only requested if a contingent offer is made by us to you and is within our legitimate interest.
    Education / Certification: This Personal Data is only requested if a contingent offer is made by us to you and is within our legitimate interest.
    School Records: This Personal Data is only requested if a contingent offer is made by us to you and is based upon your consent.

  4. Context: Recruitment Reporting and Analytics

    Category of Personal Data: Pseudonymized and aggregated information on any job applicants and prospective candidates.

    Purpose / Usage of your Personal Data: To conduct data analytics studies, to review and better understand the suitability of our Candidates, our end-to-end recruitment processes and other insights from such process.

    Lawful Reason and timing when the data is collected: This information is collected throughout the recruitment process and is pseudonymized to protect the identity of all applicants. It is processed as it is within our legitimate interests.

  5. Context:
    Laws and Compliance: To allow us to comply with laws and regulations, including any litigation or court proceedings

    Category of Personal Data: We may need to use some of your Personal Data to comply with our legal obligations under applicable laws, respond to legal requests, administrative or judicial process, or to otherwise defend our legal rights.

    Purpose / Usage of your Personal Data: Complying with applicable laws, lawful requests and/or defending or protecting legal rights.

    Lawful Reason and timing when the data is collected: This information is collected throughout the recruitment process. It is processed to ensure compliance with applicable law and is within our legitimate interests to collect.

Cookies

We may obtain information about your general usage of our websites by using cookie files stored on your computer or device (“Cookies”). Cookies are text files containing small amounts of information which are downloaded to your computer or device when you visit a website. They help improve the website and provide a more personalized service.

You can find our more information about how we use Cookies by reading our Cookie Notice.

Where do we collect your Personal Data from?

We collect Personal Data about you if you interact with us, contact us or otherwise engage with us or our website or other content including social media (e.g. LinkedIn, Twitter etc). If you attend an event or meeting hosted by us or another party and we intend to keep in touch, we may also collect Personal Data about you.

How we might share your Personal Data?

We may share your Personal Data with group companies, affiliates or other third parties. We may need to do this:

  • Where we need assistance from third parties to grant you access to our website and facilitate posting of information, content and/or otherwise operate the website;
  • Where we have a public interest or legal duty to do so;
  • Where we have a duty to disclose to a competent public authority, government or regulatory agency where necessary to comply with a legal or regulatory compliance obligation, which our relevant group member is subject to or as permitted by applicable local law;
  • Where required to our professional advisers or consultants, lawyers, bankers, auditors, accountants and insurers providing consultancy, legal, banking, audit, accounting or insurance services to us;
  • To protect the health and wellbeing of all of our employees, contractors, other workers and visitors;
  • To enforce or apply any agreements we have with you;
  • To third party suppliers and vendors who we use to support our business, including but not limited to the operation, features and functionality of our website, and those who provide information technology and system administration services to us; and/or
  • We asked for your permission to share your Personal Data and you agreed.

How we protect and handle your Personal Data?

We use robust technical and organizational measures to protect any Personal Data we process about you. All personnel who have access to your Personal Data operate under strict corporate guidelines to ensure the protection of the data and compliance with applicable local data protection laws and regulations.

We continuously work to identify and evaluate the implementation and use of technical and organizational measures to protect any Personal Data we process about you.

Where we store your Personal Data?

We store and host your Personal Data within the Kingdom of Saudi Arabia. We will take all reasonable measures necessary and/or required by applicable data protection laws and regulations to ensure that your information is treated securely and in accordance with this notice and applicable laws.

How long will we keep your Personal Data?

We will keep Personal Data for as long as we have a relationship with you and a reasonable time thereafter. We shall retain this for the period we have an active relationship with you or such longer period as required by law and/or to protect our legal interests.

We will not keep any Personal Data for longer than is strictly necessary and when we no longer need the information, we will securely destroy it in accordance with our internal policies or anonymize it. Should you require earlier deletion, you may discuss this by contacting us using the details set out below.

Your Rights

Under applicable personal data protections laws, including the Personal Data Protection Law of the Kingdom of Saudi Arabia, you may have certain rights in relation to your Personal Data. These rights include right to access the Personal Data that you provided to or is being used by us.

You may also have the right to:

  • Access: the right to access your Personal data by requesting this from us;
  • Correct: the right to rectify your Personal Data (add to or update/correct some of your Personal Data);
  • Restrict: the right to restrict the processing of your Personal Data
  • Notice: the right (in some cases) to be notified of any personal data protection breach;
  • Object: the right to object to the processing of your Personal Data; and/or
  • Withdraw consent: as applicable, the right to withdraw your consent to the processing of your Personal Data.

To assert any of the above listed rights to your Personal Data please contact us.

Contact and More Information

If you have any questions regarding this Privacy Notice, please contact: contact@cntxt.com.

Version and revision history

Any changes we make to this Privacy Notice in the future will be posted on this website. Please check this website for any changes or updates.

[06] March 2022: Version 1.0 issued.